The role has full responsibility for the procurement of high quality and cost efficient supplies for the company while maintaining professional evaluation of vendors, negotiating contracts and preparing reports for decision making.
Roles and Responsibilities
General Duties
Develop, monitor and implement appropriate actions to contract management, requisitioning, ordering, expediting, receiving, distribution and payment of goods and services to suppliers
Perform expediting activities including forwarding and clearing
Perform market surveys, build suppliers profiles and benchmarks per type of product/services
Assist in preparing tender document, tender evaluation and contract preparations and management
Prepare negotiation / decision making tools
Perform creation of contracts in SAP
Processing of electronic applications in purchasing system to (call) orders
Enter and process Purchase Orders in SAP
Conduct payment reconciliation with suppliers in SAP as well as GRN in SAP
Administrative handling of order vouchers (distribution of copies, storage, etc.)
Maintain high consistency archiving system
Follow up on delivery’s mistakes and/or delay’s
Check goods condition at delivery time
Participate to achieve optimal stock level management
Monitor Payment Terms and Payment delays
Evaluate service provider’s performance against contract terms, and against competition
Initiate & propose mid and long-term improvements
Request for quotation for goods, services and transport: land, air and sea freight
Evaluation and processing in SAP freight tariff system
Enter and maintain updated all freight rates in SAP (national and international transport standards)
Provide periodic statements of cost/performance/turnover per supplier
Prepare procurement related reports regularly as required
Act as point of contact for internal customers (sales/logistics/production/quality)
Departmental Relations
Maintain contact with departmental heads on all procurement related request and issues.
External Relations
Maintain relationships with all suppliers and vendors
Responsibility for Company Asset
Has responsibility for the effective and efficient utilization of office logistics.
COMPETENCIES
Educational Qualification
First Degree in Procurement or Supply Chain Management
Previous Experience
At least five years’ experience in procurement
Technical Skills
Excellent skills in market surveys
Good negotiation skills
Competent to use MS Office
Knowledge in use of ERP(SAP) will be an added advantage
Personality
Team-player- Ability to relate and work in cooperation with people at all levels.
Ability to prioritize and deliver on deadlines
Strong planning and execution skills
High Level of confidentiality and integrity
Exhibits high level of self-starter and ability to take initiatives
Effective verbal and written communication skills.
Ability to work independently and manage multiple work schedule
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