Perform the duties of a Transport Officer
General and Administrative
Supervise drivers and mechanics
Maintain all relevant information for each vehicle (vehicle purchase, insurance & registration documents along with all interventions on the vehicle which will include servicing/repairs and accident reports, log sheets, and other relevant documents).
Oversee the work of the mechanic/driver, ensuring monthly repair and travel plans are developed and adhered to.
Compile the monthly/quarterly fuel reports.
Ensure drivers have an up-to-date and proper license.
Oversee recruitment of new drivers and testing of driver candidates in traffic rules, signage, signaling and practical driving.
Act as the line manager to transport personnel, evaluate employee performance, allocate and rotate appropriate work assignments, develop training plans.
Submit regular and comprehensive monthly reports to the supervisor on vehicle movements and problems.
Ensure the vehicles are used in accordance with defined policies and that vehicle usage data is correctly recorded.
Perform any other related duties when required
Transport and Fleet Management
Implementation of Transport policy approved by management.
Ensure observance of road safety standards; ensure project vehicles are used in accordance with established rules and regulations and that vehicle usage data is correctly recorded.
Propose improvements in the existing transport processes, systems, and tools.
Track vehicle and fuel usage and consumption rates; ensure that potential problems or fuel misuse is raised to management.
Maintain daily duty rosters of drivers. Prepare weekly schedules for drivers/operators.
Track vehicle registration and insurance and work with procurement to ensure these are always renewed in a timely manner.
Arrange for re-training and re-certification of drivers and registration and re-certifications of vehicles.
Coordinate the movement of vehicles in Projects & SBU Haulage
Schedule the movement of vehicles and drivers within Accra
Collect vehicle logs from the field and review for accuracy.
Discuss problems with logs with drivers and train new drivers on how to properly fill in vehicle logs.
Collect daily and weekly vehicle checklists, verify their accuracy, and work with drivers to correct any problems.
Fleet Maintenance and Servicing
Maintain proper inventory of all components of vehicles, making sure they are maintained and checked frequently.
Ensure the maintenance, oiling and servicing schedule of the vehicles is followed.
Track repairs and costs as part of monitoring and overseeing the repair processes.
Prepare services requisitions for repair and maintenance at the appropriate garages.
Maintain good working relationships with venders of vehicle services and parts and liaise with them regularly on vehicle repairs to ensure repairs are appropriate and done thoroughly.
Education and Experience.
Bsc with 4- 5 years experience, Certificate in Logistics & transport, preferably Chartered Member, Institute of Logistics and Transport.
Excellent verbal and written communication skills.
Excellent interpersonal and customer service skills.
Excellent organizational skills and attention to detail with the proven ability to manage and coordinate a variety of shipments and shipping methods.
Excellent time management skills with the proven ability to meet deadlines.
Strong analytical and problem-solving skills.
Strong supervisory and leadership skills.
Must be able to drive.
Proficient with or able to quickly learn software systems used for tracking and billing operations.
Thorough understanding of contracts, plans, specifications, and regulations.
Proficient with Microsoft Office Suite or related software.
Must be able to travel and inspect all areas of jobsite in all types of weather; this may include walking, climbing, reaching, bending.
Must be able to lift up to 50 pounds at a time.
May require travel.
Must be on-call to address delays, emergencies, bad weather, and other issues at the jobsite.
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