Job Summary
Perform the duties of a Project Manager
Minimum Qualification:
Degree
Experience Level:
Senior level
Experience Length:
10 years
Job Description/Requirements
Division:
Project Sites
Reports to:
Executive Chairman
Direct Surbordinate:
Site Supervisor/Foremen/Tradesmen/Site Agents/Storekeepers
Scope:
Shall manage and Execute projects in accordance with the contract
Specifications and Conditions:
Shall ensure quality and timely delivery of all projects within budget
Roles and Responsibilities towards work quality:
1. For Pre-Contract Planning
i. In consultation with EC and the HCU, establish for each project
The final forms of the following for site use:
-Production Methods
-Production sequences
-Equipment needs
-Work site arrangements
-Time Schedules
-Material Procurement and Delivery Schedules
-Equipment Procurement and Delivery Schedules
-Manpower Schedules
-Production Schedules
-Cash and Flow Diagrams etc
ii In consultation with HCU, establish a uniform system for periodic reporting of production from project sites
iii In consultation with LOGISTICS MANAGER (LM), plan and organize availability of equipment for projects based on equipment procurement and Delivery Schedule.
iv. In consultation with TENDERING AND PROCUREMENT department plan and organize availability of materials for all projects based on materials Procurement and delivery schedule.
v. In consultation with HR and ADMIN DEPT plan and organize availability of Labour for all projects.
2. During-Executive of Projects
i. Ensure compliance with all schedules and organize re-scheduling and remedial measures where necessary, for each project site.
ii. Control Performance of subcontractors and suppliers and ensure their compliance to their contract and schedules
iii. Ensure compliance of JOINERY and METAL WORKSHOP section with Project schedules as concerns fabrication and delivery of joinery and metal items.
iv. Ensure compliance of LOGISTIC department with project schedules as concerns procurement and delivery of equipment and repairs.
v. Ensure compliance of PROCUREMENT and LOGISTIC department with project schedules as concerns procurement and delivery of materials.
vi. Ensure compliance of HUMAN RESOURCE AND ENGINEERING departments with project schedules as concerns labour needs for projects.
3. For Site Management
i. Co-ordinate ‘Direct’ and ‘Subcontract’ labour
ii. Effect, control and revise short term site planning (weekly, daily etc.) within the framework of General schedules, and keep progress within Programme, effecting remedial measures when necessary (e.g. Overtime extra labour etc)
iii. Confirm and implement Consultant and Clients written Instruction for variation orders, extra works using the appropriate procedures and processes in line with Conditions of Contract and Corporate policies/conventions etc.
iv. Call up materials through appropriate requisition notes by keeping an eye on stock re-order levels
v. For Quality Control
Ensure compliance of workmanship and materials with specifications and ensure the appropriate measures (checklist) are taken in line with the Company Quality Control and Assurance Manual.
vi. For Productivity Control
Ensure the very minimum of waste for materials, manpower, equipment, time and generally all resources in line with the corporate goals and objective.
Vii. For safety Control
-Ensure correct practice as concerns use of tools and equipment dressing, protective measures etc. in order to avoid site accidents and adhere to the company’s Occupational Health, Safety and Environment policy.
Material Purchasing
In General, Shall:
Establish and maintain a system, approved by management for a perpetual control of usually stored materials and keep the stores supplied according to the Limits set for the store, buying under most favourable conditions
Establish and keep up to date a Suppliers’ list giving all information on each supplier, his facilities, delivery situations and names and addresses of FIRMS and BRANDS they make or handle.
Establish and keep up to date a materials list showing the supplier or suppliers’ of each material.
Keep an indexed and dated file of Manufacturers’ and suppliers’ CATALOGUES and corresponding PRICE LISTS.
Receive SALES REPRESENTATIVES and keep others posted on new developments and sources.
Always keeping the Head of Commercial Unit and General Stores Supervisor updated on the materials needs of the site.
For Estimating
Co – operate with the QUANTITY SURVEYOR in establishing and maintaining a list of prices on COMMON CONSTRUCTION MATERIALS.
Obtain prices or quotations on other materials as requested from COMMERCIAL department.
Co-operate with PROCUREMENT DEPT in securing availability of materials and inform on DELIVERY TIMES.
Reporting
Shall prepare and submit weekly, monthly, and quarterly progress reports on the project to Head office in line with Communication plan of the Project Charter
Shall attend stakeholder meetings (including Progress Meetings) of the project and update Top Management appropriately in line with Communication plan of the Project Charter.
Shall ensure the channels of communication on the project are maintained in line with Communication plan of the Project Charter.
Shall ensure all directives from Top Management regarding his site are clearly communicated to all the stakeholders on the project.
Qualification and Requirements
Academic
First degree in any of the following fields: Civil /Mechanical Engineering/Quantity Surveying/Building /Construction Technology/Project Management
Master’s Degree in any of the above shall be an added advantage.
Professional Membership
Must be a full member of a recognized Professional Body
Must have worked for a minimum of 10 years and at least 5 years of which must be in a managerial position with some project management experience.
Additionals
Excellent Knowledge in the use of Microsoft Suit: Projects, Power Point, Excel, Word etc
Usage of Candy software
Good knowledge in Contracts Management/Administration
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