Personal Assistant

Job Summary
Acting as a first point of contact: Implementing and maintaining procedures/administrative systems.
Minimum Qualification:
HND
Experience Level:
Entry level
Experience Length:
3 years
Job Description
Responsibilities
Managing diaries and organizing meetings and appointments.
Booking and arranging travel, transport and accommodation.
Organizing events and conferences.
Reminding the manager/executive of important tasks and deadlines.
Typing, compiling and preparing reports, presentations and correspondence.
Managing databases and filing systems.
Implementing and maintaining procedures/administrative systems.
Liaising with staff, suppliers and clients.
Collating and filing expenses.
Conducting research on behalf of the manager
Organizing the manager’s personal commitments including travel, reading, monitoring and responding to the manager's email
answering calls and liaising with clients competently
preliminary drafting of correspondence on the manager's behalf
delegating work in the manager's absence
diary management
planning and organizing meetings
organizing complex travel
taking action points and writing minutes
preparing papers for meetings
taking dictation
planning and organizing events
improving office systems
conducting research
preparing presentations
managing and reviewing filing and office systems
typing
sourcing and ordering stationery and office equipment
managing ad hoc projects

Skills and Attributes
3 years proven work experience as a personal assistant
Knowledge of office management systems and procedures
MS Office and English proficiency
Outstanding organizational and time management skills
Up-to-date with latest office gadgets and applications
Ability to multitask and prioritize daily workload
Excellent verbal and written communications skills
Discretion and confidentiality
First degree or HND