Office Administrator (Front Office Operations)

Key Responsibilities:Front Office Management: Greet and welcome guests as soon as they arrive at the office, direct visitors to the appropriate person and office, answer, screen, and forward incoming phone calls, ensuring professional communication.Administrative Support: Perform various administrative tasks, including but not limited to, preparing reports and presentations, scheduling meetings/appointments, managing email correspondences, travel management and maintaining filing systems.Facilities Coordination: Oversee the maintenance of office facilities and equipment, liaising with vendors and service providers to ensure all aspects of the office environment are functioning well.Mail and Deliveries: Manage incoming and outgoing mail, packages, and deliveries, ensuring accurate distribution and dispatching.Supplies Inventory: Keep track of office supplies and equipment, placing orders when necessary, and ensuring the office is stocked with necessary supplies.Documentation Management: Assist in the preparation and organization of official documents, maintaining confidentiality and integrity of information.Support Staff Coordination: Coordinate with other support staff and departments to ensure efficient operation of front office activities.Event Coordination: Assist in the planning and execution of company events, meetings, and other special projects as required.Qualifications:Bachelor's degree in Business Admin or related fieldProven experience as an Office Administrator, Front Office Manager, or similar role.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, etc.).Strong organizational and planning skills in a fast-paced environment.Excellent time management skills and the ability to prioritize work.Attention to detail and problem-solving skills.Excellent written and verbal communication skills.Strong interpersonal skills with the ability to interact with personnel at all levels in a professional manner.Working Conditions:Standard office hours apply, with the need for flexibility to accommodate early starts, late finishes, and occasional weekend work as per business needs.Location:AccraEmployment Type:Full TimeSalary Range:Attractive