Responsibilities:We seek an experienced professional to combine cross-functional competencies in HR, Accounts Management, Office Management, and Administration. The ideal candidate must possess excellent organization, communication, and IT skills.HRRecruitment, selection, promotion, and firingEmployee onboarding and trainingEmployee job reviewsEmployee complianceMonitor and report employee absences and timelinessMonitor and report on cleanliness of hallways and bathroomsMonitor and report on employee deportment in hallwaysDocumented and filed correspondencesRecord of absencesRecord of poor behaviorOrganizational compliance with labor lawsStaff data entry, and maintenanceEmployee contractsNon-disclosure agreementsCompensationEmployees' personal dataAccounts Management:PayrollTravel authorizations, accommodations, and conference registrationsAccounts payable and accounts receivable records.Office expenditures, payment requests for reimbursementPurchase orders, purchase requisitions, ensures proper procedures for paying service providers, consultants, and contractorsBalance and reconcile expense reports regularlyContracts (office vendors, suppliers, maintenance companies)Special Programs - LUNCHNegotiate contracts with CatererCoordinate menu selections for studentsCommunicate vacation days to the company in a timely fashionWork with Accounts Officer to ensure accurate payments and money collectionCollect feedback and generate reports on food qualitySpecial Programs - BUSEnsure timely and accurate information is disbursed to relevant partiesCommunicate vacation days to the company in a timely fashionEnsure timely payments are madeCollect feedback and generate reports on travel conditions for studentsOffice ManagementEquipment & SuppliesOffice supplies, stationery, office equipmentMaintenance, and delivery of office equipment and supplies at the SchoolAudit invoices for accuracy and complianceFiling (Paper based and electronic)Employee listsGeneral InventoryEmployee contracts, salary reviews, pay rates, market informationVendor/Service workers contracts and contact databaseAdministrationEmailMonitor email correspondence, flag necessary correspondences for attention and action, draft correspondences, initiate inquiriesCalendarCreate and maintain a time-bound calendar and schedule for weekly and termly actionsDevelopmentGenerate weekly summaries of reports for discussion at senior management meetings: Examples are: (Quality of catering services and Quality of bus services)ContractsNegotiate and manage contracts with office vendors, suppliers, caterers, and maintenance companies [Seek permission before finalizing vendor compensation]Order and oversee food deliveries for special meetings/eventsCoordinate domestic travel arrangements for employeesGenerate contract reports for documentation and archivingPreferred Qualifications:Master's college degree5 years Administrative experience in an educational institutionExperience managing budgets and expensesExperience developing internal processes and filing systemsComfortable handling confidential informationSuperb written and verbal communication skillsAttention to detail and problem solving skillsProficiency in MS Office (MS Excel and MS PowerPoint)Location:AccraEmployment Type:Full TimeSalary Range:Attractive
