Job Summary
Oversees the implementation of accounting, finance, and administrative policies and procedures in compliance with the organizational requirements.
Minimum Qualification:
Degree
Experience Level:
Management level
Experience Length:
5 years
Job Description
General Functions:
Oversees the implementation of accounting, finance, treasury, and administrative policies and procedures in compliance with the
organizational requirements
Manages the Finance and Administrative Department staff
Specific Functions
Accounting & Finance:
A. Oversight of daily/monthly/yearly reconciliation of the MIS and accounting documents (e.g. bank statements, cash
transfer forms, checkbook records)
Perform weekly checks on the daily cash collection - deposits made in the banks and encoding made in the MIS
Ensure the correctness of the accounts encoded in the MIS - the general ledger and account ledger details
Responsible for checking the accounting reports generated by the system
B. Checking of all books of accounts to ensure accuracy and reliability
Perform bank reconciliations on a weekly and monthly basis
Check and monitor fixed assets register for all equipment and assets in the head office and the branches
C. Preparation of Financial Reports
Check, approve and consolidate monthly financial reports of the branches
Prepare and submit the monthly organizational Financial Reports to include:
· Balance Sheet
· Income Statement
· Variance Analysis Report
· Cash/Bank Book Report
· Consolidated Trial Balance
· Consolidated General Ledger
Prepare and submit year end organizational Financial Reports after all reconciliations have been done
D. Assist External Auditors in the annual audit of accounts
Prepare Financial Reports for donors and other external stakeholders as and when required
Treasury:
A. Budget and Fund-sourcing
Assist the General Manager in the preparation of the annual budget and midyear
reviews
Assist the General Manager in the processing and documentation for fund sourcing
Propose corrective or cost-reduction measures when necessary
B. Fund management
Manage bank accounts to include proper observance of bank account opening (and
closure as may be necessary) and ensure that the list of signatories is
kept up-to-date and in compliance with basic internal control measures
Check and approve all bank transactions
Monitor the cash flow, prepare the weekly cash position and recommend fund
transfers/requests as may be necessary
Check and approve all cash and check disbursements
Ensure that expenditures are forecasted within the budget
Analyze cost effectiveness of planned and actual expenditures
Check and monitor the petty cash/working fund disbursements in the HO and
branches
Administrative:
A. Payroll Checking
Ensure the accuracy and timely processing and payment of Payroll items (salaries, SSNIT, PAYE)
Ensure compliance to employment regulatory concerns
B. Employee Benefits
Check and monitor leaves, staff loans and advances in consultation with General
Manager, Staff Loan Committee, etc…
Ensure accurate/on-time remittance and submission of statutory payments and
disclosure requirements
Recommend any other benefits due to staff as appropriate
Validate and approve pre-employment requirements prior to contract drafting/administration
Facilitate final pays and severance claims to staff as may be necessary
C. Head Office and Branch Set-up
Ensure physical set-up of the Head Office and Branch according to standards
Check procurement of assets, fixtures and furniture and other technical investments
Supervise the regular inventory of all ID Ghana property
Coordinate and monitor repairs and maintenance of all offices
Prepare and submit legal requirements and reports to government agencies as per mandate to include but not
limited to government licenses, insurance, taxes and fees covering
branches and the entire organization
Management:
Participate in Steering committee meetings as required
Facilitate regular Planning and Assessment sessions and meetings of the Finance and Admin
Department
Develop and/or updates the existing accounting manual and other internal mechanism
Provide Finance and Admin Department staff with targets, monitor personnel
accomplishment of goals and conduct evaluation on a regular basis
Recruit and train Finance and Admin staff in line with good organizational practice
Desired Profile
Graduate of Accountancy, post graduate accounting qualification desired
At least five years of relevant experience in a finance/admin function in the field at an
appropriate level, with sound understanding of working in Non-Governmental
Organizations (NGOs)
Strong background in administration, operations management, risk management, internal auditing and
financial management
Proven ability to provide support, guidance and training to financial and non-financial staff and
peers
Communication and reporting skills, both verbally and in writing
Ability to work to deadlines with good prioritization and time management skills
Ability to work in a cross-cultural and complex environment
Experience in multi-currency accounting desired
Willingness to conduct field work as may be required
Commitment to uphold ID Ghana’s Vision, Mission, Core Values, goals, policies
