Job Summary
Reporting directly to the CEO, the Executive Assistant to the CEO provides executive, administrative, and development support to the CEO. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO. The Executive Assistant serves as a liaison to the Board of Directors and senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects.
Minimum Qualification:
Degree
Experience Level:
Senior level
Experience Length:
5 years
Job Description
Essential/Primary Responsibilities:
Executive Support
Assists the CEO with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.
Communicates with the general staff on the CEO’s behalf and coordinates logistics with high-level meetings both internally and externally. Coordinates meetings and strategic activities with the SLT, The Management Team (TMG), and members of staff. (See Management Support.)
Communicates directly and on behalf of the CEO with Board members, donors, foundation staff, and others on matters related to programmatic initiatives as directed. (See Board Support.)
Conducts research on prospective corporate and foundation donors including investors to identify and evaluate current needs and assembles materials needed for the proposals.
Drafts reports, letters of solicitation, proposals; prepares and coordinates oral and written communication with donors and prospects.
Supports CEO in his/her external commitments related to staff, including service on external boards, committees and other groups.
Processes Akaditi various memberships with other organizations.
HR Support
Administratively supports HR director (recruiting support, documents formatting, surveys set up and other administrative tasks), drafts emails and other Akaditi correspondence as directed.
Board Support and Liaison
Serves as the CEO’s administrative liaison to the Board of Directors and manages Board activities, which include coordinating semi-annual Board meetings and dinners; semi-annual Board staff lunches/receptions/new Board member orientations; arranging hotel accommodations for out-of-town Board members; processing travel reimbursement requests; and compiling, assembling, and distributing Board meeting materials. Research potential Board members for the Nomination
Committee.
Coordinates Executive, Finance, Governance & Nominating, and Audit Committee meetings, maintains confidential files and contact information; coordinates meetings, conferences, and committees both on and off site to support the CEO’s agenda.
Maintains Akaditi Reporting Dashboard)=.
Management Liaison
Participates as an adjunct member of the SLT including assisting in scheduling, attending meetings. Represents the CEO in designated meetings as required.
Assists in coordinating the agenda of senior management team meetings. Prepares an account of the meetings and designates and follows up on assigned action items.
Secondary Responsibilities:
Performs other duties as assigned.
Oversees the training and support of Akaditi’s Program Assistants.
Provide assistance as needed to front desk operations to include but is not limited to, answering phones, accepting package and other deliveries, lunchtime relief, and greeting and signing in visitors/guests.
Accountabilities
Position reports to the CEO and works directly with the CEO.
Works directly with the Management and Leadership Team.
Works directly with senior level staff and HR (People Services), Finance and Admin both internally and externally.
Experience & Education:
Bachelor’s degree or equivalent experience with social sciences background and an interest in national and global issues.
Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
Five to ten years providing support for upper-level management in a related organization
Skills & Abilities:
Strong interpersonal and communication skills and the ability to build relationships with stakeholders, including staff, partners in other countries, board members, external partners, donors and investors.
Previous experience working with development and fundraising programs to increase donor contributions and funding sources.
Ability to source for investors for our various tech products in WorldSoko. Able to prepare Investor packs.
Proficiency in Windows, including MS Word, EXCEL and PowerPoint; fund-raising data management systems knowledge helpful.
Ability to learn new software such as Doodle polls and other useful tools such as Trello, GDrive etc.
Ability to conduct research and present data in a succinct and well-written manner.
Ability to work independently and with professional discretion.
Excellent writing, editing, grammatical, organizational, and research skills.
Ability to work with a broad range of people including major donors, Investors, Board members, foundation staff, colleagues of the CEO and staff, and others.
Knowledge of other languages and international customs is an asset; knowledge of French or Spanish is helpful.
Excellent management, time-management, and problem-solving skills.
Working Conditions/Other Data:
Due to the confidentiality of the work, the functions of this position should be performed in a private office location.
Occasional travel may be involved.
Salary and Benefits:
Salary is commensurate with qualifications and experience. Akaditi has an excellent benefits package.
