Administrative Support Staff

Job Summary
Receives telephone callers and visitors, using good judgment when referring individuals to other supervisors staff or to other offices; Maintains supervisor’s appointment calendar and occasionally schedules appointments without prior clearance.
Minimum Qualification:
HND
Experience Level:
Mid level
Experience Length:
3 years
Job Description
A Reputable School In North Legon is Hiring administrative support staff for immediate employment.
Job Duties
Transcribes and/or types dictation of letters, memorandum, reports, charts, forms, questionnaires, and other materials from author, clear
copy, rough drafts and/or email;
Receives telephone callers and visitors, using good judgment when
referring individuals to other supervisors staff or to other offices;
Maintains supervisor’s appointment calendar and occasionally schedules
appointments without prior clearance.
Compiles information for and prepares a wide variety of reports.
Arranges for conferences, including space, time, and participants.
Receives and reviews incoming correspondence; incumbent handles those that the s/he has the ability and knowledge to address.
Prepares routine acknowledgements and correspondence of a non-judgmental/policy nature.
Maintains a wide variety of complex subject matter files.
Reviews outgoing correspondence for procedural and grammatical accuracy, conformance to general policy and factual correctness.
Assists in the preparation of annual budget submissions and provides up-to-date status reports on budget and related issues.
Serves as a central point of contact within the organization for
information relating to clerical/administrative procedures, maintenance
of files, ordering of supplies, and past practices pertaining to reports
and other items of a recurring nature.
Mentors other administrative professionals within the Team.
Assigns to and reviews work of clerical employees, where appropriate.
Makes travel arrangements for supervisor.
Qualification & Experience
DBS in secretaryship or accounting
At least 1-3 year experience
Preferred Candidates should live in North Legon, Legon, Ashomang, Agbogba, Madina, Adenta.
Required
Must be computer literate